To schedule an inspection, complete an Application for Inspection and email to OCSScheduling@uscg.mil.
A COMPLETE application is required to request inspectors conduct a field visit. Inspections applications are reviewed and processed on a first-come, first-served basis.
Please note that inspections are scheduled 4 to 6 weeks in advance and short-term requests are not likely to be accommodated without exceptional circumstances. It is important that you schedule your inspections well in advance of the expiry date of your certificate or deficiency timeline. Providing a requested date and two alternates (as indicated on the form) allows the processing inspector flexibility to meet your needs, though requested dates cannot be guaranteed.
A scheduled inspection date implies that the unit will be FULLY INSPECTION READY on the date of the inspection. This means that your unit will be fully manned and operational to reflect the operations conducted offshore. Inspectors must have access to all required systems and be able to conduct all tests and drills necessary to satisfy the scope of the inspection.
Emergency Evacuation Plans (EEP):
To submit EEP’s and EEP updates for review and approval, please email Emergency-Evacuation-Plans@uscg.mil.
BEFORE SUBMITTING YOUR EEP, please ensure that the EEP and your submitted comply with the requirements of 33 CFR 146.140 and 33 CFR 146.210, as applicable.
Please also review D8 OCS Policy Letter 01-2015 (found under the policy tab) to ensure your submittal aligns with current, local policy.
EEP’s are reviewed and approved on a first-come, first-served basis. Timely submittal of your EEP is important to ensure that it is reviewed and approved to meet your needs.
Office review ensures that your EEP meets the content requirements of the applicable regulations and presents an achievable evacuation plan. Units must be ready to demonstrate FULL IMPLEMENTATION of the EEP during the course of an inspection. This includes working knowledge of the EEP and the specific features related to the unit and timely and competent response to emergency scenarios reflecting implementation of the plan.
Coast Guard inspectors may issue deficiencies applied to an approved EEP, which is found to be operationally insufficient or not appropriately implemented in the field.
Letters of Determination (LOD):
To obtain a Letter of Determination, please submit requests to OCSLOD@uscg.mil.
Our goal is to return Letters of Determination within ten (10) business days of receipt. Due to the volume of requests received, until further notice, requests will be queued first come first served fashion and urgency requests cannot be accommodated. If additional information is required to complete your request our office will reach out to you.
The D8 OCS OCMI reviews requests for Letters of Determination for floating OCS facilities and MODUs. LOD requests for personnel to work aboard US-flagged Offshore Supply Vessels (OVSs) shall be sent to the cognizant, local OCMI.
LOD requests shall contain the following information:
Names of personnel
Position (s) with a clear description of duties
Confirmation that the position is shore-based and/or temporary in nature
Name of the unit(s)/vessel(s) on which the position(s) will be employed
Period of employment
Many common questions concerning LODs are answered here: LOD FAQs
Marine Casualty Reporting:
Initial reports of marine casualties required by 33 CFR 146.30 and 33 CFR 146.303 shall be made to the Coast Guard Sector Command Center for the Sector in which the OCS facility is located. Eighth Coast Guard District Sector boundaries are defined in 33 CFR 3.40.
It is important to review every incident which occurs offshore within the context of these requirements to determine whether the incident meets the criteria to be reported to the Coast Guard.
The following list approximates Sector boundaries by block area and includes the 24-hour, emergency Command Center phone number.
Sector Mobile (251) 441-6211
Sector New Orleans (504) 365-2533
Chandeleur South Timbalier
Chandeleur East Addition South Timbalier South Addition
Breton Sound Ship Shoal
Viosca Knoll Ship Shoal South Addition
Main Pass Eugene Island
Main Pass East and South Additions Eugene Island South Addition
South Pass Green Canyon
South Pass East and South Additions South Marsh Island
West Delta South Marsh Island South Addition
West Delta South Addition Garden Banks (east of 092-10W)
Grand Isle Desoto Canyon
Grand Isle South Addition Destin Dome
Mississippi Canyon Lloyd Ridge
Atwater Valley Henderson
Ewing Bank Walker Ridge
Bay Marchand Atwater
South Pelto Lund
Sector Houston/Galveston (281) 464-4854
Vermillion High Island East Addition and South Ext.
Vermillion South Addition Galveston
East Cameron Galveston South Addition
East Cameron South Addition East Breaks
West Cameron West Addition Brazos
West Cameron South Addition Brazos South Addition
Garden Banks (east of 093-25W to 092-10E) Garden Banks (to 093-25W)
High Island Keathley Canyon
High Island East and South Additions
Sector Corpus Christi (361) 939-6349
Matagorda Island South Padre Island
Mustang Island South Padre Island East Addition
Mustang Island East Addition Port Isabel
North Padre Island Alaminos Canyon
North Padre Island East Addition
In addition to initial reports, written reports of casualties and CG-2692 forms shall be emailed to OCSCasualtyReports@uscg.mil.
For general correspondence with the OCS, send emails to OCSCorrespondence@uscg.mil.
The purpose of the correspondence folder is to address any items NOT covered the other email addresses above. This includes:
- Regulatory/policy clarification
- Local approvals
- Long term projects
- Repair/mitigation questions/plans
Please be advised that correspondence to the OCS will only be received and reviewed through OCSCorrespondence@uscg.mil. Unless already working with a field inspector to resolve deficiencies, please do not initiate any correspondence directly with field inspectors. Any items requiring technical expertise or long-term oversight will be assigned to an inspector on a case-by-case basis and you will be officially notified. Centralizing correspondence in this manner allows the OCS to prioritize and balance workload.
Given the large amount of correspondence received by the OCS, please expect 10 business days for review and response. If you have note received acknowledgement within 10 business days, please call Mr. Ed Lacy at the number above